How many of us in ministry have had trouble scheduling meetings because of conflicting calendars, had to miss meetings because of personal conflicts, or had meetings cancelled because of bad weather? Of course, the answer is all of us, so what can we do about it? One solution is GoToMeeting. GoToMeeting is a web conferencing tool that allows you to host an online meeting with up to 25 people. The company also has an additional product called GoToWebinar that allows you create your own webinar for up to 1,000 people. The convenient aspect to this setup is you can attend a meeting or webinar not only from your computer but also from a tablet or smartphone.
Curious to explore the GoToMeeting experience? They allow you to have a 30 day free trial. After that, there is a fee to host meetings or webinars, but the cost can be offset by savings in utilities and supplies you might normally need to pay for to prepare for a face to face meeting. Meeting participants attend for free and do not have to join anything. Once you schedule a meeting, an email is sent out to participants with a link to join the meeting at its designated day and time. All they have to do is click the link, enter the provided code and their email address for verification, and voila! They are ready to go. Watch this video to see GoToMeeting in action.
Some of the main features that GoToMeeting provides are as follows:
- a video option to see people’s faces
- on screen texting to attendees
- the ability to show the screen of the presenter to all participants
- the ability to switch presenters during the meeting
- sharing of keyboard and mouse control with other attendees
- the capability for recording the meeting or webinar for other people to view later
So how can web conferencing help in ministry? First and foremost with committee meetings. As previously stated, we all have had issues scheduling a meeting or had to miss one due to a last minute conflict or had bad weather cancel a meeting. As long as you have a laptop and Internet access, these hurdles can be overcome. A few months ago, for example, my wife’s car was in the shop and she needed a ride to the doctor’s office for a check-up. I had a meeting scheduled for 15 minutes before her appointment. I was able to drop her off and sit in the parking lot and attend the meeting on my smartphone.
Ever have a Religious Ed. class canceled for bad weather? Schedule a meeting and send an invite out to your teens. They can learn in the safety of their own home. Take it one step further and plan a class through GoToMeeting. Invite parents to attend as well if you wish. It’s one night they don’t have to drive their teen to class and you might be amazed how much you save in supplies, such as paper and printing.
Do you have a program suffering from poor attendance? Try creating a webinar. People can attend it live online, and you can record it so others who can’t make the presentation can view it later. It’s a great way to run an “Ask the Pastor” series because you can control which submitted questions are seen by participants and also have options for polls and surveys.
As someone who has been doing ministry in various forums for over 20 years, I understand that as ministers we generally prefer to meet face-to-face for the sake of community building. The reality is that is not always possible and at times not even desired. GoToMeeting gives you a great tool to solve these issues.
Check out how the Archdiocese of Milwaukee is utilizing GoToWebinar